All large companies and firms have someone who is charged to organize corporate events and employee events. But if your boss asked you to organize this year's company event, just keep calm and make sure to know what you have to do to satisfy him/her.
It's Your Time To Take Action!
First of all, consider that a company's event is not a terrifying thing as it might seem at a first glance! It's an occasion when all the company's employees can share some time together in a funny and pleasant environment (usually, companies rent specific venues where to set up their events).
It's important that you don't feel scared about making mistakes during the organization phases. Show your boss your ideas and the way you are handling the organization of the event step by step, so you will avoid mistakes and get immediate advices as you go.
Another important aspect is to stand on a budget – your boss will surely give you a fixed financial budget that you can use to organize the company's event. Take a paper, a pencil and do some math in all quietness to make sure not to exceed the given budget. Again, talk to your boss about costs that might go beyond the budget.
Easy Guide for First-Time Event Organizers
We do know that you need immediate tips about how to handle your task… Here we are with a complete list of amazing and effective tips to help you understand what you have to do, when you have to do and how you have to do.
- Objectives are essential.
Each company event is focused on a specific goal (for example, engaging new business partners, celebrating annual dates that are important for the company or boosting the employees' team spirit). Understand the goals of your company's event to create the right event environment.
- People and guests.
Unless your boss gave you a list of people who will take part to the event, you will have to send invitations. How to focus your choice of guests? All depends from the goal of the company's event. If it's an employee event, you will send invitations to everyone who works in the company and for the company. Talk to your boss about who has to be invited anyway.
- Get help.
It's true – a company's event is not that easy. You may want to ask someone around you to help you with this important task. You may even want to create a sort of small equipe to handle each phase of the event organization, so you won't get too stressed out. But if you can't find anyone available to help you in the company, consider to hire a pro. There are specialized planners who can create effective company events for a reasonable cost.
- Theme your company's event!
You may want to make your company's event be a really unforgettable event. So, add a theme to it to grow the fun! In this regard you can have plenty of chances to find an original and nice theme, just make a quick research in the web. You can also match music backgrounds to the event's theme to create a completely unique atmosphere.
It's essential to your company's event. Today there are many lovely venues to choose in. For example, a party venue with built-in diversions may turn out to be really helpful to you as you can have several activities all at one place. Compare prices, services and any other feature before to propose a party venue to your boss.
A party without food is unthinkable. So, take food seriously and make sure to include vegan foods and gluten-free foods, as well. Make also sure to order abundant quantities of food for everyone. Same goes for beverages and drinks; anyway, you'd better order either non-alcoholic drinks and high quality European wines.
When organizing an event many people forget about the weather. Are you sure that you will have a sunny nice day on that day? Well, you'd better prepare a plan B just in case something goes wrong with the weather. Select an indoor party hall or a venue which offers both outdoor and indoor solutions.
Once you have this list of things ready, show it to your boss for a final approval and be attentive to any changes or needs for adjustments. An extra tip is to offer your guests entertainments and games to play. Today, slots are very popular and you may want to play slot games online first in order to try the best games.
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